LODGE RULES

Please also see our Terms and Conditions.

Bedding. Members and guests of the lodge must provide their own sheets/sleeping bags and pillow cases. Blankets are supplied by the lodge. (Clud Duvet available on request at additional charge)

Club Property. Removal of club property from the lodge is not permitted at any time.

Visiting members and their guests Day guests are welcome in the Lodge. Please ensure your visitors are not compromising the quiet enjoyment of other guests.

Leaving the lodge during the day. Please make sure that all doors are closed and locked. Ask the custodian for the combinations to the doors. Adults must accompany and supervise juniors back in the lodge, do not leave doors open for them.

Supervision of juniors and respect of lodge property. It is not the duty of the custodian to babysit juniors, please supervise your junior guests and ensure they respect the others right to a peaceful and quiet stay.

Duty roster. The club runs on a system of duties. The custodian will allocate duties to guests staying in the lodge, please ensure these duties are carried out at the time allocated on the duty roster. If for any reason a duty can’t be done please liaise with custodian so changes can be made, eg a junior may not be able to chop firewood.

Power and Water. Water is stored on site and we have limited supply. All guests must preserve water so we don’t run out. Please be considerate and limit water use were possible.. Please switch off the heaters when not required to avoid unnecessary energy use. 

Heath and Safety. You are required to make sure you and your junior guests understand the key hazards in the lodge, the evacuation procedures and assembly points.

Going Out. If you are planning to leave the lodge in the evening please inform the custodian and let them know what time you will be back. Remember the mountain is an alpine environment that can be dangerous and every precaution must be made to ensure the safety of those entering it.

Lodge Facilities There are, in our lodge, areas made for the long term storage of members equipment, both ski/board racks and lockers are available.  These are hired out over a whole season; please pay for these with your subscriptions.  Due to a large demand for them, if they are not paid for when subscriptions are due, they may be reallocated.

No ski gear is to be left in the drying room after your departure.

Bookings

  • Bookings can only be made after membership subscriptions have been paid.
  • Bookings will be confirmed once payment has been received for the duration of your stay.
  • Non-member bookings can be confirmed 7 days prior to booking date.*

Who can make a Booking

  • Financial members of the Matamata Ski Club Inc may make a booking for themselves, family and friends.
  • Non-members can make a booking provided the lodge has a custodian in residence.
  • Members have preferential booking rights and non-members bookings will have their accommodation confirmed no later than seven days before their stay*
  • Lodge users under the age of 16 must be accompanied by a senior, a parent or guardian during their stay.

Who is a Senior or Junior

  • Members 18 and over are seniors and those under 18 on the day of their stay are juniors.

Cancellations & Refunds

  • Full refunds will be given if your booking is cancelled 7 days before your stay.
  • 70% refund will be given if cancellation is made within seven days of your stay.
  • If your cancellation is made less than 48hrs before your stay no refund will be made.
  • NO refund will be given if you decide not to stay for the duration of your booking once you are in the lodge, due to bad weather etc.

Custodian

The custodian’s principal function is to ensure all members and guests have an enjoyable stay in the Matamata Ski Club and to maintain high standards and running of the club.

Responsibilities include:

  • Liaising with the booking officer with regards to arrivals and departures, allocating spare bunks and receipting and accounting for all money received from extensions or walk-ins.
  • Ensure guests are welcomed to the club, understand how the club works and enjoy their stay with us.
    Allocating tasks on the duty roster, organising the preparation and menus for breakfast and dinner.
  • Ensuring the cleanliness of the lodge is kept to a high standard.
  • Take the lead role as Health and Safety Manager and ensure our safety plan is adhered to.

Lodge opening instructions

  1. Turn Gas on at Front Door (for ovens)
  2. Heater Room – turn on the main heater in heater room – switch is on end of heater
  3. Turn on Hot Water – switch 1 and 3
  4. Switch for ovens – on wall in kitchen
  5. Steriliser – switch is in the cupboard – ensure drain plug is in.

Lodge shut down instructions

  1. Shut all windows.
  2. Ensure all exit doors are locked and shut.
  3. Turn oven off at wall.
  4. Drain steriliser.
  5. Turn Steriliser off – switch in cupboard.
  6. Unplug all wall heaters – games room, kitchen, bunk rooms, custodian room.
  7. Turn off Hot Water Heater – (all switches).
  8. Turn off Drying Room.
  9. Remove rubbish and recycling from Lodge.
  10. Ensure all lights are turned off.
  11. Turn off main heater switch in heater room.
  12. Turn gas off at front door.